Terms and conditions for Export Promotion Events
General Conditions for Participation in Export Promotion Events under the Auspices of the Confederation of Danish Industry (DI)
1. Basis of the agreement/contract
The contractual basis for participation in a collective export promotion event under the auspices of DI is comprised by: 1) a binding registration form filled in by a duly authorized representative of the company, and 2) these present general conditions for participation.
2. Conditions for participation
The extent and conditions of participation as well as the services to be provided by DI are laid out in the presentation material sent, which includes a description of the practical implementation of the export promotion event. By submitting the binding registration form, participating companies give their approval of the presentation material sent and of the prices, conditions and provisions described therein. DI is under obligation to supply the services described in the presentation material. The participating companies are obligated to comply with the conditions for planning and implementing the export promotion event described in the material, including meeting the deadlines given for sending in material etc. to DI. DI provision of services is conditional on not being delayed or prevented by force majeure, including but not limited to war, lockout, strikes, civil commotion, natural disasters or other circumstances beyond the control of DI. If an export promotion event is cancelled due to any above mentioned circumstances, the companies registered are under an obligation to pay their share of costs already defrayed during preparation, insofar as these costs cannot be covered by co-financing via export promotion funds.
3. Financial conditions
By returning the binding registration form, the company commits itself to paying the cost indicated for participating in the export promotion event. DI’s cost calculations (see material sent) are based on a minimum number of participants. Should this minimum number of participants not register, DI reserves the right to cancel the event or send out revised material containing new prices, which will form the basis for the possible implementation of the promotion with a reduced number of participants. DI reserve the right to adjust the prices given to follow changes in exchange rates, in the event of increases in rental for the premises, and in the event of higher prices due to common decisions about changing and expanding the event relative to the original material sent out.
Confederation of Danish Industry can only invoice Danish registered companies. The contact person for the Invoice thus needs to be employed in the Danish registered company. Unless otherwise agreed, invoices will be issued as follows: 1) 100% on account with binding registration, 2) final invoice when the event is over and after all costs, such as any extra services agreed upon, are included. In the event that DI’s terms of payment are not met, DI reserve the right to consider the agreement repudiated in accordance with section 6.
In the event that co-financing can be expected via general export promotion funds, participating companies are obligated to provide the necessary documentation and other information relevant to co-financing of the export promotion event.
6.A. Cancelling the agreement
Registration for an export promotion event is binding once the registration form has been filed with DI. Thus, DI is entitled to the price agreed in case the company subsequently cancels or reduces its participation.
If your company has made a registration for an export event funded by the Danish Trade Council, DI’s price claim is exclusive of this funding. A cancellation by the company may double or triple the original registration price. As an example – if an export event has received a 50 per cent funding from the Danish Trade Council, the price DI offers is including the funding. Without the funding, the price will double. Due to COVID-19, the Danish Trade Council funding is 75 per cent. This means that the price can be tripled, if a company cancels participation. This is due to the rules by the Danish Trade Council. They only provide funding to companies that actually participate physically in the export events that they have signed up to.
6.B. Cancelling in relation to COVID19
In the event of an activity is postponed or cancelled, DI will do it’s outmost to receive a full refund of any deposit and prepayments. DI aims at receiving a proportional 1:1 reimbursement from venues, exhibition organizers and other vendors. In the event DI only receives for example 80% DI will reimburse proportionally in the same balance.
7. Transport and insurance
Participating companies are requested to buy their own necessary insurance for their own employees and own goods, exhibition and information materials, covering damage incurred in transit or during the event.
8. Venue and law applicable
Any dispute arising out of or in connection with this agreement, including any disputes regarding the existence, validity or termination thereof, shall be settled by arbitration administrated by The Danish Institute of Arbitration in accordance with the rules of simplified arbitration procedure adopted by The Danish Institute of Arbitration and in force at the time when such proceedings are commenced. The place of arbitration shall be Copenhagen. This agreement shall be governed by the substantive law of Denmark.
Copenhagen, October 2020